We are committed to fostering a culture of continuous growth, open communication, and individual development. That's why we're excited to utilize Leapsome, an all-in-one people enablement platform designed to empower our team and drive success.
Why Use a Dedicated People Enablement Platform?
In the past, we might have tracked performance goals in spreadsheets, conducted reviews via email, and gathered feedback informally. However, as we grow and evolve, it's crucial to have a structured, transparent, and centralized system for managing these processes. Leapsome provides several key advantages:
Centralized history
Efficiency and automation
Data-driven insights
Enhanced communication & collaboration
Personio consists of many modules, and the different sections hereafter describe the modules we use at Astrafy and how we use those modules.
Goals
What it is: The Goals module is used to set, track, and manage individual, team, and company-wide objectives. It supports the goal-setting frameworks as OKRs (Objectives and Key Results).
How we use it: We use this module to align our efforts, define clear expectations, track progress towards key objectives, and foster a sense of accountability. Here, you will find annual goals you set for yourself, goals your manager set for you, goals head of departments set for their department, and company goals that impact everybody. Individual goals are reviewed at least once a month with your direct manager. Department and company goals are reviewed as well once a month in dedicated strategic meetings between executives.
Benefits:
Improved alignment across teams and individuals.
Enhanced focus on achieving strategic priorities.
Increased transparency into individual and team contributions.
Clear visibility of progress and potential roadblocks.
Performance (reviews)
What it is: The Performance module facilitates structured performance reviews, 360-degree feedback, and self-evaluations.
How we use it: We leverage this module to conduct regular performance reviews, provide and receive constructive feedback, identify strengths and areas for development, and plan for future growth.
Two evaluations are particularly important/formal: the mid-year and end-of-year evaluations. Those serve as the basis for job position changes and salary package increases.
Benefits:
Structured, unbiased, and consistent performance evaluations.
Opportunities for self-reflection and development planning.
Increased employee engagement and motivation.
Identification of high-potential employees and succession planning.
Feedback
What it is: The Feedback functionality (via the Performance module) allows for continuous, real-time feedback exchange between colleagues, managers, and direct reports. It supports both praise and constructive criticism.
How we use it: We encourage the use of this module to give and receive timely feedback, recognize accomplishments, address challenges promptly, and foster a culture of continuous improvement.
Benefits:
Improved communication and collaboration.
Faster identification and resolution of issues.
Increased employee engagement and morale.
More agile and responsive performance development.
Surveys
What it is: The Surveys module enables us to create and distribute various types of surveys, such as engagement surveys, pulse surveys, and feedback forms.
How we use it: We use this module to gather employee feedback, measure engagement levels, identify areas for improvement in our processes and culture, and track the impact of our initiatives. We send a survey every trimester.
Those surveys should take between 3 minutes and 10 minutes to fill in, depending on how much you write in the open questions. Survey responses are strictly anonymous, and the platform is designed to ensure that under no circumstances, including super admin access, individual responses can be attributed to any specific user, thereby guaranteeing complete confidentiality.
Benefits:
Data-driven insights into employee sentiment and engagement.
Identification of potential issues and opportunities for improvement.
Increased employee voice and participation in shaping the company culture.
Improved decision-making based on employee feedback.
