> For the complete documentation index, see [llms.txt](https://docs.astrafy.io/project-management/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.astrafy.io/project-management/timesheets-and-expenses/expenses-logging.md).

# Expenses logging

As per our expense policy, every expense needs to be logged via a dedicated expense applciation that can be accessed via SSO on expenses.astrafy.io .

The first step is to upload the receipt and AI will then do most of the job to parse your receipt and fill in the different expense attributes.

If an expense is linked to a project and will be charged back to the customer, you need to mention the project from the dropdown list

In case you have paid with your own money and not the company card, you need to tick the "Reimbursable" box and amount of the expense will be reimbursed on the last working day of the month to your personal bank account.

For the "notes", it is important that you put as much context as possible regarding this expense. This facilitates the processing of the expense by the accountant.

Regarding the receipt, it has to be ideally an invoice with Astrafy information or a formal receipt detailing the services provided.

Hereafter is the legal information regarding Astrafy entities in case you need this information to request an invoice:

{% tabs %}
{% tab title="Astrafy CH" %}

* **Name**: Astrafy SA
* **Address**: Rue du Mont-Blanc 21, 1201 Genève, Switzerland
* **TVA**: CHE-495.450.409 TVA
  {% endtab %}

{% tab title="Astrafy ES" %}

* **Name**: ASTRAFY BUSINESS SL
* **Address**: Pl. Pablo Ruiz Picasso, 1, Tetuán, 28020
* **TVA**: ESB56142516
* **NIF**: B56142516
  {% endtab %}
  {% endtabs %}