Timesheets logging

Done is better than perfect.

Avaza is our project management tool, which is used to keep track of our different activities during the week. Every engineer is required to log his/her week's different working activities in Avaza. In order to optimize this admin activity, we recommend doing it once a week before you go on the weekend. It should be a 5-minute activity maximum.

What should be logged in Avaza?

Every working activity should be logged in Avaza and your work activities can be split as follows:

• Client project

• Internal project for Astrafy

• Training

• Content creation

• Organizing an event

What should not be logged in Avaza?

Time off must be logged in our HR system Personio:

• Vacations

• Sick Leaves

• Maternity/Paternity leaves

• Any other leaves

• Attending Conferences and events

• Team Buildings

How to log time in Avaza?

1. In case you work on a client project

your user will be allowed to log time on that project, and you then select the project, the category (normally always "Professional Services"), and the task of that project. In case of doubts, always contact your manager who will assist you in logging the time correctly.

Once you have selected your project, you can then add time entries, and it's important to check with your manager what unit of measure to use (it's either hours or days; in the following example, "1" represents 1 day of work) . If you look at the project homepage you should also normally in the Category of the project if it's "Hour" or "Day".

2. In case you don't work on a Client project,

You can log time on the following activities:

Each of those projects has then different sections as follows:

[INT] Organizing events:

• Meetup: Time you spend organizing a Meetup

• Preparing presentation: Time you spend preparing a presentation for a public talk

• other: any other task related to prepare for a talk / work event

[INT] Content creation:

• Medium articles: When you write an article, either on Medium, substack or another platform

• LinkedIn posts: When you write posts on LinkedIn

• Other content creation: Any other content you create (creating a visual, recording a podcast, etc.)

[INT] Internal Projects:

• Demo Product: When you work on a product that can be demoed either for an article, video, etc. or to be demoed for a sales meeting

• Data Products: When you work on any of Astrafy data products (FinOps, Monitoring, ...)

• Accelerator: When you work on an internal accelerator

• Utils: When you work on a utility tool

[INT] Training:

• Udemy: When you attend a training from Udemy

• Cloud Guru: When you attend a training from Cloud Guru

• Certifications/Exams: When you take certification

• Google Cloud: Any training provided by Google Cloud (Skill Boost, labs, etc.)

• Other: any other training platforms and important to add notes when using this category

[INT] Admin:

• Admin: Work related to administrative paperwork

• HR: Work related to HR activities

• Legal: Work related to legal activities

• Accounting: Work related to accounting activities

[INT] Business Development:

• Meeting: Time spent in Bus Dev meeting

• Create Proposal: Time spent working on a proposal

• Event: Time spent at a bus dev event

• Other: any other bus dev activities

For all those internal activities, times must be logged in multiple of hours.

Avaza Notes

The more notes you can put, the better. Those metadata help with invoicing and getting better insights.

Notes are mandatory for non-customer-related activities.